A video-conference is a simple Skype call to some, a business opportunity to others, and an important event for most. You could be talking to an employee to check up on the latest business updates, or you could even host a full-on meeting with your upper echelon, it’s up to you how you will utilize the many benefits this mode of communication offers.
However, you have probably noticed that hosting a video conference isn’t exactly simple. Some people have a bad connection, lags and stutters are commonplace, and basically, there are a couple of things you should be on the lookout for before you hit the ‘call’ button.
So, without any further ado, if you want to host effective video-conferences, take the following factors into account:
1. The ‘size’ of the video conference
Simply put, the most basic option for a video conference is the plain one on one call between you and the other person, be it your employee, your boss, your business partner, or any person of interest for your brand.
In this case, you won’t need fancy video-conference system hardware in most cases. The ‘size’ of the conference gets ‘bulkier’ as more attendees come into play. Namely, you will need a more secure server, a more stable connection, and a variety of other accessories if you intend to host a meeting for several people.
2. Quality multimedia gear
You will need to supply yourself with adequate audio-visual equipment if you wish for the process to run smoothly. In short, video conferences are comprised of your voice and a video of yourself and all the participants, so to ensure that the sound isn’t muffled and the image isn’t blurry, a decent camera (preferably with a quality built-in microphone) is recommended.
3. Technical support
Basically, not everyone is well acquainted with how online communication technologies work. Everyone aside from the IT sector usually spends time during their office hours in front of a PC (or a laptop) doing their job, which usually does not involve participating in Skype or Hangout calls.
Though most video-conference platforms are quite simple to use, even to most immediate beginners, some of your employees might not know how to adjust the volume level, turn on the microphone, switch between ‘photo’ and ‘video’ modes, or even start the application up.
These are just some of the many reasons why a successful and productive video conference requires a bit of technical support. You could designate one of your employees who has had some experience to monitor the situation and provide assistance when needed, or better yet, you could even host an educational seminar to help your employees gain a basic understanding of the programs involved.
Though it might sound like a waste of time and funds, helping your employees understand the main principles of video-conference mechanisms will pay off by a long shot. Most notably, you won’t need to stress out every time you start the server by waiting around for half an hour before everyone (successfully) connects.